Finance Admin - Role at the Villa Inn & Suites

You’re someone who loves keeping things running smoothly, balancing numbers without breaking a sweat, and helping guests feel welcome. You thrive in organized environments, can multitask like a pro, and enjoy being part of a supportive team. Bonus points if you’ve worked in hospitality or know your way around accounting software… but if not, we’ll show you the ropes!

Ideal profile & Skills:

·         Excellent bilingualism

·         Enjoys structure, order, and efficiency

·         Takes pride in accuracy and quality of work

·         Experience with Quickbooks or similar bookkeeping software

·         Punctual, respectful, sees the work and is proud of it

·         Strong organizational and multitasking abilities

·         Professional communication skills with guests and staff

·         Confident in front desk / guest interaction tasks

·         Strong attention to detail and team-oriented

Bonus attributes

·         Administrative certification or diploma

·         Experience in hospitality

·         Holds a valid G class license

·         Proficient with MS Office and open to learning hotel management software

Accounting & Administrative Duties

·         Record daily financial reports

·         Process accounts receivable and accounts payable

·         Prepare invoices and track payments

·         Handle payroll processing, statutory filings, and related reconciliations

·         Maintain organized financial records and supporting documentation

·         Cash bank deposits

·         Ensure compliance with local tax regulations, accounting standards and internal controls. (HST, MAT, WSIB, CRA and ROE)

·         Maintain general ledger account and reconcile banks and credit card statements

·         Support accountants with journal entries and year-end closing

·         Assist with budgeting and monitor cash flow tracking

Operational & Team Support

·         Support front-desk and reception operations, including hotel guest check-in/check-out, payment processing, and client service.

·         Assist management with projects and internal communications

·         Assist with inventory, supplies, and office/hotel stock management

·         Suggest process improvements to make workflows faster, easier, or more accurate

·         Help coordinate team events, staff meetings, or employee recognition efforts

Employment perks:

-         Competitive salary and flexibility offered

-         Health benefits plan

-         Working in a fresh, new hotel with a young, fresh team

-         Free breakfast each morning

-         Occasional tourism related trips

-         Best Western perks : employee rate and more

-         Celebrations

-         Collaborative and supportive team

Please bring your resume to Ashley, at 1605 HWY 11 W or by email at : manager@hearstvilla.ca. Only those selected for an interview will be contacted.